A managed AI employee for marketing agencies.
For agency owners who are still in client work and quietly dropping weekly status updates, proposal follow-up, and deliverable tracking because there is no time left in the day. Agenvanta installs and runs a dedicated AI employee inside your agency so the recurring admin stops depending on you remembering to do it.
5 to 50 person agencies where the owner is still in client work.
This page is for full-service shops, content studios, performance and paid-media agencies, creative and brand studios, fractional CMO practices, and small B2B SaaS marketing agencies. Typically 8 to 30 active client accounts, project management in Notion, Asana, ClickUp, or Monday, and a Slack-first internal culture.
The pain is almost identical across these shops: the owner is still personally on accounts, there are too many open client loops in any given week, status updates skip when things get busy, proposals take longer than they should because nobody has time for upfront research, and deliverables slip because no one is tracking every promise made across Slack, email, and calls. That is exactly what a well-installed AI employee is for. More on the underlying service: managed AI operations.
Five concrete jobs, running on day eight.
Client status updates
Pulls the latest from your project tools (Notion, Asana, ClickUp, Monday), Slack channels, and recent docs, then drafts a weekly status note per active account in your house format. Owner or AM approves; the AI employee sends.
Proposal and content research
Competitor and category scans before pitch calls, prospect dossiers (company, recent funding, recent campaigns, decision makers), reference scans for content briefs. You stop opening 30 tabs before every call.
Deliverable tracking
Watches Slack, email, and meeting recordings for promises made to clients and to your team, logs them, and surfaces what is slipping past its committed date. Nothing gets buried because the AM forgot to write it in the project tool.
Meeting summary and action extraction
From Zoom, Google Meet, Fathom, or Otter recordings: clean summary, decisions made, action items assigned to humans, follow-up drafts ready for review. Friday afternoon recap docs stop being a tax on producers and AMs.
Open-loop tracker and owner digest
Every loop waiting on you, your client, or a contractor, in one place. Delivered to the owner once a week so you can see exactly where time is being lost and decide what to push.
Vertical job add-ons
After week three we add the agency-specific jobs you ask for: retainer health reports, scope-creep flags, monthly client report drafts, contractor onboarding checklists, post-mortem drafts on lost pitches. A job per week, not per quarter.
You hire one employee. We run the whole operating layer underneath.
An Agenvanta AI employee is a managed engagement, not a tool you configure. We own model selection, prompts, the memory vault, tool integrations, approval gates, monitoring, the weekly improvement loop, and debugging. You own goals and approvals.
Company memory vault
Your clients, retainer scopes, voice and brand guidelines, contractor list, SOPs, working preferences. Maintained by us, reviewable by you. The AI employee stops feeling generic by week three.
Approved tool access
Slack, Notion or Asana or ClickUp or Monday, Google Workspace (Gmail, Calendar, Drive, Docs), Loom, Fathom or Otter, optionally HubSpot or Pipedrive. Scoped credentials, not broad account access.
Human approval gates
Every customer-facing send routes through an owner or AM approval. Sends to clients, scope-impacting messages to contractors, and anything touching pricing always require human approval, indefinitely.
Weekly improvement loop
We watch what the AI employee does, fix drafts that needed editing, tune jobs that are not landing, and add the next job from your backlog. You get a weekly progress note. No tokens, no prompts, no infrastructure on your plate.
What the AI employee will not do.
- No client-facing send without owner approval. Drafts route to an owner or AM for review before they leave your domain.
- No contract or scope changes. The AI employee drafts and surfaces scope issues; humans send.
- No public posting on your agency or client social accounts. Drafts only, posted by a human.
- No spending decisions. Ad budget changes, vendor commitments, and contractor hires require human sign-off.
- No work on clients in regulated industries (healthcare, finance, life sciences) without explicit scope; suggest-only mode on those accounts.
- No broad account access on day one. Tool access is scoped to the specific jobs agreed to in setup.
A compressed view of the install.
Days 0 to 2, install. Named agent identity, role definition tailored to your agency, initial memory vault from your accounts and SOPs, a private Slack channel, safety and approval rules in writing.
Days 3 to 7, make it useful. Ship the first 2 to 3 jobs (typically meeting summary plus action extraction, follow-up drafts, open-loop tracker). Output by end of week one.
Days 8 to 14, connect tools. Project tool, calendar, docs, and meeting recording integrations. Request board online so anyone on your team can ask the AI employee for something. Monitoring and error alerts running.
Days 15 to 21, verticalize. Add the agency-specific jobs: client status updates in your house format, proposal and content research tuned to your category, deliverable tracking wired to Slack and email.
Days 22 to 30, employee-mode. Weekly progress update, a "what the AI employee now handles" doc to share internally, a backlog of the next five improvements, and a written renewal and expansion path.
One AI employee, one retainer.
Standard
One managed AI employee, all jobs included, monitored and improved weekly. No per-workflow fee, no per-seat fee, no token surcharges.
Founding member
Reserved for the first 1 to 2 agency pilots. In exchange we get fast feedback and case study rights once we have shipped real outcomes. Same scope as standard.
No $500 pilots, no $1,500 retainer trials. An AI employee that is not properly installed, scoped, and monitored does not actually take work off the owner, and a thinner engagement does not give us room to install one properly.
Common questions from agency owners.
Will the AI employee write client emails for me?
It drafts client emails, status updates, and follow-ups. Nothing goes out to a client without owner approval in the first phase. You see the draft inside Slack or Gmail, approve, and the AI employee sends. After a few weeks of clean drafts you can extend autonomy on specific low-risk sends if you want.
What tools do you connect to?
Slack, Google Workspace (Gmail, Calendar, Drive, Docs), Notion or Asana or ClickUp or Monday for project work, Loom and Fathom or Otter for meeting recordings, optionally HubSpot or Pipedrive on the sales side. We connect to what you already use; no tool migration in week one.
What if I do not have my SOPs written down?
Most agencies do not. In onboarding we extract working SOPs from how you actually run accounts (recent Slack threads, status docs, proposal templates, retainer scopes) and load them into the AI employee's memory vault. You review and correct; the AI employee operates from it.
How is this different from ChatGPT Team?
ChatGPT Team is a shared chat seat. It waits for someone to open a tab and prompt it. An Agenvanta AI employee has a job description, a memory of your agency, an operating rhythm, a request board, approval gates, and a human team (us) running it.
Can it replace my account manager?
No. It augments AMs and producers by handling the recurring admin around the work: pulling status, drafting updates, tracking deliverables, summarizing meetings, surfacing slipping promises. Your humans still own the client relationship, the strategy, and the creative judgment. See also how we compare to hiring a receptionist.
What if we work with regulated clients (healthcare, finance)?
We scope around it. On regulated client accounts (healthcare, finance, life sciences) the AI employee will not touch work product, claims copy, or compliance-sensitive content without explicit human review. It can operate freely on non-regulated clients and stay in suggest-only mode on regulated ones.
Talk to Shivam about an AI employee for your agency.
The pilot waitlist is small on purpose. We install one AI employee at a time, properly, with founding members at $2,500/mo and direct access to Shivam. If you run a 5 to 50 person marketing agency and the open-loops description matches your week, the apply form is the fastest path in.